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OCTOVO fetches your mail onto your device, sorts it, writes replies in your tone and puts them in front of you with a reason.

The inbox, triaged re-enacted Re-enacted inbox with invented names: three emails arrive and get triaged — the law firm’s appointment confirmation as important, the furniture maker’s question as “can wait”, the newsletter as ads.

Mailbox

Three piles instead of an avalanche

Read, classify, reply — in your tone. OCTOVO fetches your mail straight onto your device — no detour through our server — and puts every message on one of three piles.

Important
People you’re currently dealing with; deadlines; anything where someone is waiting on you.
Can wait
Everything that can keep until later today. It doesn’t disappear, it just doesn’t push.
Ads
Newsletters and offers. It clears them away and tells you in the evening what it cleared.

Attachments count too: PDF, Word, spreadsheets and images are read before anything is classified.

  • 30 sec to take back a send
  • 20 recipients per message, hard limit
  • 50 outgoing messages per hour
  • 0 copies on our server

A real example

“Write to Mr Müller that we have to move tomorrow’s meeting.”

  1. It finds the person

    Mr Müller is in the address book, the last exchange sits in the mailbox. OCTOVO knows you address him formally.

  2. It recognises the matter

    It’s about the quote for Hall 2, the last email was on Tuesday. It reads the whole thread, not just the last line.

  3. It fetches replacement slots

    From your calendar come three free times, with the estimated travel time already subtracted.

  4. It presents the draft

    Fully written, editable right in the field — and with a sentence on why it reads the way it does.

  5. deine Signatur

    Below the text sits your signature.

Waiting for you · Draft to Mr Müller

Dear Mr Müller,

unfortunately we have to move our meeting tomorrow — I’m still missing the structural engineer’s figures for the Hall 2 quote, and without them the meeting would be wasted time for you.

Would Thursday at 9:30, Thursday at 14:00 or Friday at 10:00 work for you?

Kind regards
Thomas Becheru

Why like this: You address Mr Müller formally, his last contact was Monday’s meeting request, and you are the one moving it — so it’s short, with a reason and three times from your calendar.

The reason sits above every draft — so that one day you can switch to autopilot with a clear conscience.

On the side

What it does without you noticing

Most of a mailbox is upkeep. That runs alongside — and every action ends up in the log.

keine Antwort nach der Frist

If no answer comes, a second letter follows after the deadline.

  • Folders

    It files into your folders and only creates new ones if you agree.

  • Ads

    Newsletters you never open, it unsubscribes from when you ask — with a list of what it would cancel.

  • Fraud

    Forged senders, fake invoices and extortion emails it flags and warns you about, instead of replying.

  • Absence

    Holiday dates from your profile switch on the out-of-office reply and mute everything non-urgent.

“Remind me if nothing arrives by Friday” — that becomes an order you can pause at any time.

Limits

Where the mailbox stops

  1. Bulk sending is blocked, not a setting: at most 20 recipients per message, 50 messages per hour. Cold outreach it doesn’t send at all (§ 7 UWG).

  2. Deleting for good stays with you: what it removes sits in the trash for 30 days. Passwords live in the keychain — never in the database, never with the language model.

  3. If it is unsure, it doesn’t send — the draft goes to approval, even on autopilot.

Calendar and contacts — where the three replacement slots come from How it works — approvals, levels and the emergency stop Connecting your mailbox: app passwords and troubleshooting