OCTOVO has no feature list — you tell it in one sentence what to take over. This page collects 49 such sentences from seven fields of work and shows on four orders what comes of them.

Examples

The list doesn’t end

OCTOVO has no feature list we hand you. It has eight arms and one ear. What comes of that, you decide with a single sentence. Here are forty-nine — find your trade.

To the seven trades

Seven trades

Find your trade

Each of these sentences is a complete order — written down the way you would say it to a person.

Eine Frage, eine Antwort.

Trades & construction

Trigger · Web form: When an enquiry comes in through the website, send our key details straight away and put a callback in my calendar.
Trigger · Friday 3 p.m.: Tell me every Friday which quotes have gone unanswered for over a week.
Trigger · File in folder: Match delivery notes from the scan folder to the right sites.
Trigger · Weather: If rain is forecast for tomorrow, tell me which outdoor jobs are affected.
Trigger · Incoming invoice: Check supplier invoices against the quote — and tell me when they don’t match.
Standing rule: Send appointment confirmations to customers directly — it estimates the travel time for you.
Trigger · Last working day: At month end, send all receipts to the accountant with the total in the subject line.

Office & admin

Trigger · Inbox: Sort my mailbox into three piles: needs a reply, needs filing, can go.
Trigger · Second follow-up: If someone follows up a second time, bring it to me straight away — not in the daily overview.
Trigger · Friday: Collect leave requests through the week and give me the list on Friday.
Trigger · On request: Turn my notes into minutes and send them to everyone who attended.
Trigger · Out-of-office reply: Note when the person is back and remind me the day after.
Trigger · First of the month: Create the folder structure for the new month, the same as last month.
Trigger · Deadline: When a contract is running out, tell me six weeks before.

Practice & chambers

Trigger · New client mail: Classify enquiries and put them to me with the deadline, urgent ones first.
Trigger · Cancellation: When an appointment is cancelled, offer two replacement slots on your own.
Trigger · Inbox: Spot deadlines in incoming mail and put them in the calendar with lead time.
Standing rule: Acknowledgements of receipt go out immediately, without asking me.
Trigger · Five days silent: Follow up politely on missing documents if nothing arrives within five days.
Trigger · End of appointment: Turn my dictation into a short note and file it with the case.
Trigger · Daily 8 a.m.: Give me a daily list: which case today, which deadline this week.

Retail & workshop

Trigger · Order: Send a confirmation with the expected delivery date as soon as an order arrives.
Trigger · Complaint: Spot complaints and tell me at once, not tomorrow morning.
Trigger · Monthly: Compare our three main suppliers’ prices online once a month.
Trigger · New review: Write a polite reply to every review — I’ll approve it.
Trigger · Delivery notice: When a parcel is reported delivered, let the customer know.
Trigger · Before holidays: Update the opening hours everywhere they appear, and tell me where.
Trigger · Friday: Which items were asked about most this week?

Agency & creative

Trigger · Client feedback: Turn every piece of feedback into a task list and attach it to the project.
Trigger · Monday 9 a.m.: Put this week’s posts in front of me, fully written, with an image suggestion.
Standing rule: Answer comments yourself, anything critical comes to me.
Trigger · Project status: Raise the invoice as soon as a project is marked done.
Trigger · Calendar entry: Summarise the brief for me an hour before I go into the meeting.
Trigger · Monthly: Check the four competitors for what has changed on their sites.
Trigger · Ten days silent: Follow up on quotes that are ten days old — friendly, not begging.

Clubs & volunteering

Trigger · Registration email: Collect the summer party registrations and tell me the count each day.
Trigger · Start of month: Write the members’ newsletter from my notes and put it in front of me.
Trigger · Unpaid dues: Send a friendly reminder when dues haven’t arrived — twice at most.
Trigger · On request: Find a date for the board meeting and ask all seven.
Trigger · New photos: Sort the weekend’s photos and prepare five for the website.
Trigger · Grant deadline: Keep an eye on grant deadlines and tell me in good time.
Trigger · After the event: Send every helper a thank-you, by name, not as a mail merge.

For yourself

Trigger · Invoice in the inbox: Tell me the amount and the due date without me opening the email.
Trigger · Monthly: Unsubscribe from every newsletter I haven’t opened in three months.
Trigger · Sunday 7 p.m.: What’s coming this week? Appointments, deadlines, what I’ve forgotten.
Trigger · On request: Send yesterday’s dishwasher link to my father.
Trigger · Birthday: Remind me a week ahead — and suggest something that suits the person.
Trigger · Bank statement: Flag direct debits that weren’t there last month.
Trigger · New pictures: Put the holiday photos in a folder, sorted by day, blurry ones removed.

What it does — the overview

Four in detail

The sentence becomes an order

No rule editor, no condition chains. You say it — and see straight away what comes of it: kind, trigger, activity, approval, filing place.

Oben der Anlass, unten das Ergebnis.

Morning overview

Hey, make sure you give me an overview of my projects, new mail and the weather every morning.

Kind

Recurring order

Trigger

Every working day at 07:00

I do

Collect mail, read the calendar, fetch the weather, lay out a summary

Approval

Not needed — nothing leaves the device

Lands in

List → Recurring, switchable off at any time
Collect receipts

Collect every invoice that comes in and send them to the accountant at the end of the month.

Kind

Standing order with a folder

Trigger

As soon as a receipt is recognised

I do

Read amount and date, file in the monthly folder, forward on the last day

Approval

Before sending to the accountant — you see the total

Lands in

Folder → Receipts, month by month
Answer enquiries

When an enquiry comes in through the contact form, reply within an hour with our key details.

Kind

Triggered order

Trigger

New mail from formular@octovo.de

I do

Classify the enquiry, insert the key details, prepare a draft

Approval

Always for new contacts — for known customers directly, if you like

Lands in

List → Triggers, with a 30-day counter
Move an appointment

When I have to cancel an appointment, find two replacement slots in the following week straight away.

Kind

On-demand order

Trigger

You cancel an appointment

I do

Read the calendar, estimate travel times, write two proposals

Approval

Always — a cancellation never goes out unread

Lands in

Approvals, with both alternatives in the draft

What orders look like in the app

More sentences

And eleven from everyday life

When the accountant asks for something, dig it out and put it in front of me.
Tell me on Mondays whose birthday falls this week — customers and colleagues.
Always show me quotes over €5,000, however well we know the customer.
When two appointments clash, propose a way out.
Collect applications, pull out the key facts, send an acknowledgement.
Everything from this address goes straight to the archive, unread.
If I write emails after 7 p.m., hold them until eight the next morning.
Build a handover for my stand-in from this week’s notes.
Check on the first of each month which subscriptions we still need.
When a customer cancels, tell me before I read it somewhere else.
File site photos by project as soon as they arrive.

Alles Neue landet auf drei Stapeln: wichtig, kann warten, Werbung.

Yours isn’t here? Then write it down. That is exactly the point: we did not build forty-nine features. We built an assistant that listens and then gets going.

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